Helping HAF Providers Keep Children Safe, Happy & Accountable

DfE-compliant, parent-friendly, stress-free admin - our platform powers safer holiday delivery.

HAF programme administration

Why HAF Providers Choose CalmCompliance

Delivering meals and joy is hard enough - admin shouldn't be.

HAF providers need to balance delivering engaging activities and nutritious meals with maintaining compliance and safety standards.

Track DBS checks, training, and medical needs Keep all staff and volunteer records in one place with automatic expiry alerts.

Prepare venues and equipment for DfE compliance Manage risk assessments, safety checks, and venue readiness in one system.

Distribute and track policy acknowledgements Send policies to staff and parents with digital sign-off and audit trails.

Communicate clearly with parents and carers Send updates, collect permissions, and manage attendance all in one place.

Generate audit-ready reports with zero spreadsheet stress Export attendance, meal counts, and delivery data for your local authority.

CalmCompliance helps you move from spreadsheets and paper forms to a streamlined digital system that saves time and reduces stress.

Our platform is designed specifically for HAF providers to simplify compliance and administration.

Staff Onboarding: Add staff/volunteers, track clearances, manage training records
Venue Readiness: Risk assessments, safety inspections, QR-coded asset tracking
Daily Attendance: Log child attendance, spot non-attenders, record meals
Safeguarding: Record incidents, track patterns, escalate low-level concerns
Parent Communication: Forms, permissions, updates - sent and acknowledged in one place

Complete holiday delivery management

Whether you're running one site or coordinating across a borough, our platform helps you:

Include only what you need - nothing more. Stay light, stay compliant.

Know exactly who's cleared to work Track DBS checks, training completion, and staff qualifications in one place.

Keep track of daily registers and meal logs Record attendance, meal provision, and activities with simple digital tools.

Record concerns and escalate when needed Document safeguarding issues with secure, confidential record-keeping.

Pre-send welcome packs, collect forms, and update parents Streamline communication with digital forms and automated notifications.

Export your delivery data straight to your local authority Generate reports that match DfE requirements without manual data entry.

Whether you're running a single holiday club or coordinating dozens across multiple venues, CalmCompliance scales to fit your needs.

Have a different question about how CalmCompliance can help your HAF programme? Contact our team for more information.

Do you support parent forms and communication?: Yes - permission slips, updates, and acknowledgments can be sent and tracked through the platform.
Can we manage multiple delivery sites?: Absolutely. Multi-site HAF providers can set up separate venues with shared oversight.
Is this suitable for small providers too?: Yes, whether you're running one holiday club or coordinating dozens, we scale with you.
Can you help with council reporting?: We offer custom exports for attendance, safeguarding, and compliance - ready for DfE templates.

Let's show you how CalmCompliance can take the pressure off your next holiday delivery.