One place for your staff records, training, policies, and compliance.
Say goodbye to juggling spreadsheets and manual tracking. Calm People gives you a complete view of your staff's compliance status, training needs, and policy acknowledgements - all in one place.
Single Central Record
Always audit-ready SCR
Maintain a complete, up-to-date Single Central Record that's ready for inspection at any time. No more last-minute scrambles or missing information.
- Live compliance status
- See at a glance which staff records are complete and which need attention with clear visual indicators.
- Automated reminders
- The system automatically alerts staff and administrators when documents are expiring or updates are needed.
- Comprehensive profiles
- Store all essential staff information in one place, from qualifications to DBS checks and training records.
- Policy distribution
- Easily distribute policies to staff and track acknowledgements with digital signatures and timestamps.
- Training management
- Schedule, track, and record all staff training, with automatic notifications for refresher courses.
- Inspection-ready reports
- Generate comprehensive reports for inspections or audits with just a few clicks.
Staff Training & Development
Simple training management
Keep track of required training and ensure staff stay compliant with basic training management tools.
Managing staff training is an essential part of school compliance. Calm People provides a straightforward system to maintain training records, track completion status, and send timely reminders - helping you ensure nothing falls through the cracks.
- Required training list Maintain a comprehensive list of required training such as safeguarding and fire safety, with optional links to resources.
- Completion tracking Record when staff complete training, track validity periods, and view simple status indicators for compliance monitoring.
- Training reminders Receive automated notifications for upcoming training requirements and reminders when training is about to expire.
The system provides basic reporting on training compliance, giving administrators clear visibility of training status across individuals, departments, or the entire institution.
Complete staff records at your fingertips
Access comprehensive staff profiles that bring together all compliance-related information in one place. From qualifications and references to training records and policy acknowledgements, everything is organised, searchable, and ready for inspection at a moment's notice.
Document Management
Central policy repository that works for everyone
Create, store, distribute, and track all your policies and documents in one searchable library. Ensure everyone has access to the latest versions and can acknowledge receipt.
- Searchable document library
- Find any document instantly with powerful search capabilities across titles, content, and metadata.
- Version control
- Maintain a complete history of document changes with automatic versioning and the ability to revert when needed.
- Category organisation
- Organise documents by category, department, or audience for intuitive navigation and easy discovery.
- Targeted distribution
- Send documents to specific individuals, roles, or groups with automated notifications and tracking.
- Read receipts
- Track who has viewed and acknowledged documents with timestamped audit trails for compliance verification.
- Approval workflows
- Implement multi-stage approval processes for document updates with complete tracking and notifications.
Self-Service Portal
Empower your staff, reduce your workload
Give staff the ability to manage their own information and access their training records - all while maintaining administrative oversight.
The self-service portal transforms how staff interact with HR and administrative systems. By empowering employees to manage routine tasks themselves, you free up administrative time while improving staff satisfaction and data accuracy.
- Profile management Allow staff to update their personal information, qualifications, and contact details with approval workflows for sensitive changes.
The system maintains complete audit trails of all self-service activities, ensuring accountability while reducing administrative overhead. Approval workflows can be configured for changes that require oversight.
Training and document access
Staff can access their training history and see upcoming required courses. They can also view all policies and documents relevant to their role, with notifications for new or updated materials that require acknowledgement.
Reporting & Analytics
Data-driven insights for better decisions
Transform raw compliance data into actionable insights with powerful reporting and analytics tools designed specifically for educational settings.
- Real-time dashboards
- Get instant visibility of compliance status across your entire organisation with intuitive visual dashboards that highlight areas needing attention.
- Trend analysis
- Identify patterns in training completion, document acknowledgement, and compliance status to spot systemic issues before they become problems.
- Proactive alerts
- Receive automated notifications about upcoming deadlines, compliance gaps, and potential issues before they impact your inspection readiness.
When inspectors arrive, your reports do the talking. No more scrambling to pull together evidence or wondering if you've missed something critical.
Inspection-ready reporting
Generate comprehensive reports for inspections with just a few clicks. Export data in multiple formats, create custom report templates, and schedule automatic report generation and distribution to key stakeholders.
Get Started
Ready to simplify your staff compliance? Start your journey to calm compliance today.