Comprehensive student management that puts wellbeing first.
Calm Student gives you a complete view of your pupils' records, medical needs, attendance patterns, and support plans - all in one secure, accessible place. Spot patterns before they become problems and ensure every student gets the support they need.
Student Records
Complete student profiles in one place
Maintain comprehensive, up-to-date student records that give staff the information they need, when they need it. No more searching through filing cabinets or multiple systems.
- Centralised information
- Store all essential student information in one secure place, from personal details to medical needs and support plans.
- Family connections
- Link students to parents/guardians with clear relationship mapping and contact preferences.
- Document management
- Attach and organise important documents to student profiles with version control and expiry tracking.
- Custom fields
- Configure additional fields specific to your school's needs, ensuring you capture all relevant information.
- Permission-based access
- Control who can view and edit different parts of student records with role-based permissions.
- Audit trails
- Maintain comprehensive logs of all changes to student records for compliance and safeguarding.
Medical Tracking
Student health management made simple
Track medical needs, medication administration, and health incidents in one secure system. Ensure staff are alerted to allergies and special considerations.
Managing student health information is critical for safety and wellbeing. Calm Student transforms this process with comprehensive medical tracking that ensures the right staff have immediate access to vital health information when it matters most.
- Health record management Maintain detailed health records including conditions, allergies, and medications with clear visual alerts for staff.
- Medication administration Log medication administration with time stamps, dosage tracking, and staff verification to ensure safe and accurate delivery.
- Emergency protocols Store individual emergency response plans with step-by-step instructions for staff to follow in critical situations.
The system intelligently displays relevant medical information to authorised staff, ensuring privacy while making critical information available when needed. Automated alerts help prevent missed medications and ensure timely interventions.
Immediate access to critical information
When every second counts, Calm Student ensures that staff have immediate access to the medical information they need. From classroom teachers to first aiders, everyone with appropriate permissions can quickly access relevant health information, ensuring student safety and wellbeing.
Attendance Monitoring
Spot attendance patterns before they become problems
Track daily attendance, identify concerning patterns, and intervene early to support students and meet statutory requirements.
- Daily attendance recording
- Easily record and monitor attendance with customisable codes that meet statutory requirements.
- Pattern analysis
- Automatically identify concerning attendance patterns with intelligent analytics that flag potential issues.
- Early intervention triggers
- Set custom thresholds that trigger alerts when attendance falls below specified levels.
- Statutory reporting
- Generate accurate attendance reports for statutory requirements with just a few clicks.
- Absence tracking
- Record detailed reasons for absence with supporting documentation and follow-up actions.
Flexible Scheduling
Custom timetables that work for every student
Create personalised schedules that accommodate special educational needs, manage instructor assignments, and prevent resource conflicts.
- Custom timetable creation
- Build flexible timetables tailored to individual student needs, especially valuable for special schools and alternative provision.
- Resource allocation
- Manage rooms, equipment, and specialist resources with conflict prevention to ensure everything is available when needed.
- Staff scheduling
- Assign appropriate staff to activities based on qualifications, availability, and student needs.
- Special provision planning
- Schedule therapy sessions, interventions, and specialist support with integrated tracking of outcomes.
- Adaptive scheduling
- Easily adjust timetables to accommodate changing needs while maintaining consistency for students.
- Visual timetables
- Generate visual schedules for students who benefit from pictorial representations of their day.
Support Plans
Support plans that actually follow the student
Ensure every student's individual needs are documented, communicated, and addressed with support plans that are accessible to all relevant staff.
- Individualised planning
- Create comprehensive support plans tailored to each student's specific needs, from IEPs to behaviour management strategies.
- Team collaboration
- Enable seamless collaboration between teachers, SENCOs, external professionals, and parents on student support plans.
- Progress tracking
- Monitor and document progress against support plan objectives with evidence-based assessment tools.
Analytics & Reporting
Data-driven insights for better student outcomes
Transform raw data into actionable insights with powerful analytics and reporting tools designed specifically for educational settings.
- Customisable dashboards
- Create role-specific dashboards that display the most relevant information for different staff members.
- Trend identification
- Identify patterns across attendance, behaviour, and achievement to spot opportunities for early intervention.
- Cohort analysis
- Compare outcomes across different student groups to ensure equitable support and identify effective interventions.
- Automated reporting
- Schedule regular reports to be generated and distributed to relevant stakeholders automatically.
- Data visualisation
- Present complex data in clear, intuitive visualisations that help staff quickly understand key insights.
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Ready to transform your student management? Start your journey to better student support today.